Privacy Policy

1. Introduction

ToplineHR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our human resources management application.

2. Information We Collect

We collect information that you provide directly to us, including:

• Account Information: Name, email address, and profile picture when you sign in with Google or magic link
• Profile Information: Phone number, location, bio, LinkedIn URL, and other details you choose to provide
• Employment Information: Job title, department, start date, and onboarding progress
• Assessment Data: Responses to candidate assessments and evaluations
• Training Data: Course progress, quiz scores, and completion records

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and manage employee onboarding
• Track training progress and certifications
• Communicate with you about your account and updates
• Ensure security and prevent fraud

4. Information Sharing

We do not sell your personal information. We may share your information with:

• Your Employer: HR administrators within your organization
• Service Providers: Third-party services that help us operate our platform (hosting, email)
• Legal Requirements: When required by law or to protect our rights

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption, secure authentication, and regular security assessments.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. You may request deletion of your data by contacting your organization's HR administrator.

7. Your Rights

You have the right to:

• Access and receive a copy of your personal data
• Correct inaccurate information
• Request deletion of your data
• Withdraw consent for data processing

8. Google OAuth

When you sign in with Google, we receive your name, email address, and profile picture from Google. We use this information solely for authentication and account creation. We do not access your Google contacts, calendar, or other Google services.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy, please contact your organization's HR administrator or reach out to us at support@toplinehr.com